The staff of the Social Sciences Institute is concerned with the protection of personal data and operates in all respects in accordance with Act no. 90/2018 on the Privacy and Processing of Personal Data. The Social Science Institute also operates in accordance with European regulation 2016/679 on the protection of personal data.
What information is collected and for what purpose?
The Institute of Social Sciences conducts surveys for researchers within universities, for ministries, municipalities, other institutions, etc. The data generated by our surveys are used, for example, in articles published in scientific journals and reports used to formulate policies in various fields. In most cases, the Social Science Institute delivers the relevant party a complete report, but in some cases a register. Whether a report or a data file is involved, the Social Sciences Institute is never able to trace answers to individuals. This is done both by removing all personally identifiable information and making sure that personal information is such that it is not possible to trace specific responses to individuals (for example, residence and job information).
What information does the Social Science Institute hold?
The Social Science Institute has stored information on the name, social security number, gender, age, place of residence and telephone number of a participant from a online panel. Information is also stored on the number of surveys that the person has received an invitation to participate in and the number of surveys the person has answered. This information is stored so we can prevent the same person from being sent the same survey multiple times. The Institute of Social Sciences does not store any other information about participants in the online panel unless participants have given a clear permission to do so.
The Institute of Social Sciences sometimes stores data from surveys, but they are not stored with personally identifiable information, and so older data can never be linked to specific respondents.
How does the Social Sciences Institute ensure the security of your personal information?
The Social Sciences Institute uses technology and procedures designed to ensure the safety and protection of all personal data. The Social Sciences Institute does not save the results of surveys with personally identifiable identifiers. All research data is stored on servers that are password protected and accessible only by employees of the Social Sciences Institute. Employees of the Social Sciences Institute have signed a confidentiality and non-disclosure agreement. The Social Sciences Institute uses Qualtrics which meets all the requirements for the holding of personal data according to the European privacy legislation.
Who is responsible for the security of personal information?
The Social Science Institute is responsible ensuring the protection of personal data of all participants, regardless of which data collection method is used (whether for example online surveys or individual interviews). The Social Science Institute never communicates personal information about its participants to a third party unless it has received informed consent.
It varies according to the nature of the investigation whether the Social Science Institute is the guarantor, the processor or a joint guarantor with others in the sense of the Privacy Act.
In some cases, the Social Science Institute undertakes studies with children under the age of 18. However, this is only done with the informed consent of the guardian and the child.